How Automated Layout Tools Can Revolutionise Your Rental Business.

Event rental companies face a common challenge: creating accurate and professional floor plans. For small and medium-sized enterprises (SMEs), time and resources are often limited, making manual layouts inefficient and error-prone.Enter automated floor plans—a feature that’s revolutionising the way SMEs in the event rental industry operate.

The Problem with Traditional Floor Planning

For years, event rental companies relied on manual methods to design layouts. While this approach worked in the past, it’s no longer viable in today’s fast-paced, tech-driven world. Here’s why:

• Time-Consuming: Sketching layouts manually or using basic tools can take hours. For busy SMEs, this is time better spent elsewhere.
• Error-Prone: Miscalculations can lead to overcrowded spaces or missing components, causing issues on event day.
• Unimpressive Designs: Clients expect professional visuals. Hand-drawn or basic designs can make a business look outdated.
• Difficult Collaboration: Sharing and updating manual plans can be cumbersome, especially for large teams or remote work situations.

These challenges often result in missed opportunities, dissatisfied clients, and wasted resources.

What Are Automated Floor Plans?

Automated floor plans are software-based tools that allow event rental companies to create layouts digitally. Using features like drag-and-drop functionality, real-time editing, and customisable templates, businesses can design event setups quickly and accurately.

At Marquee Tech, our automated floor plan tool is specifically designed for the event rental industry. It helps businesses manage layouts, quotes, and inventory all in one platform.

Key Benefits of Automated Floor Plans

1. Save Time and Increase Productivity

Manual layouts can take hours, but automated tools reduce this to minutes. With Marquee Tech, you can create a professional layout while speaking to a client or during a site visit. This efficiency allows you to focus on other areas of your business.

2. Impress Clients with Professional Designs

First impressions matter. Automated floor plans produce sleek, professional visuals that clients can view instantly. This not only boosts trust but also enhances your reputation as a modern, tech-savvy business.

3. Reduce Errors and Avoid Costly Mistakes

Mistakes in floor planning can be expensive. Automated tools calculate dimensions accurately and ensure that components fit perfectly. This reduces the risk of errors, saving you money and improving client satisfaction.

4. Improve Collaboration

With real-time sharing, clients and team members can view and edit layouts instantly. This eliminates the need for back-and-forth emails and ensures everyone is on the same page.

5. Scale Your Business with Ease

As your business grows, so does the complexity of managing multiple events. Automated tools streamline processes, making it easier to handle larger volumes of work without increasing your workload.

How Marquee Tech’s Floor Plan Tool Works

At Marquee Tech, we’ve designed our layout tool to be intuitive and user-friendly. Here’s how it works:

1. Choose Your Marquee: Select the type and size of marquee you’re working with.
2. Add Components: Drag and drop tables, chairs, dance floors, and other elements into the layout.
3. Customise Your Design: Adjust spacing, orientation, and other details to match your client’s preferences.
4. Share Instantly: Send the layout to clients or team members in real-time for approval or collaboration.
5. Integrate with Quotes: Combine the layout with a detailed quote, giving clients a complete overview of their event.

Real-Life Success Stories

Alpha Hire

Before using Marquee Tech, Alpha Hire struggled with creating accurate layouts during site visits. After adopting the automated tool, they reduced planning time by 80%, allowing them to secure more bookings and impress clients on the spot.

South Coast Marquees

South Coast Marquees reported a significant decrease in planning errors after switching to Marquee Tech. The integration of layouts with their inventory system ensured that all components were accounted for, saving time and money.

Why Automation Is the Future of Event Planning

The event rental industry is evolving rapidly, with technology playing a central role. According to a report by Allied Market Research, the global event industry is expected to reach £7.7 billion by 2028, growing at an annual rate of 7.3%. Businesses that adopt automated tools will be better equipped to meet the demands of this expanding market.

FAQs About Automated Floor Plans

Q: Is the tool difficult to use?
A: Not at all! Marquee Tech’s interface is designed to be intuitive, requiring no technical expertise.

Q: Can I use the tool on my mobile device?
A: Yes, the tool is mobile-friendly, allowing you to create and edit layouts on-site using a tablet or smartphone.

Q: How does it integrate with other features?
A: The layout tool is fully integrated with Marquee Tech’s quoting and invoicing systems, streamlining your workflow.

Conclusion

For SMEs in the event rental industry, automated floor plans are more than just a convenience—they’re a necessity. They save time, reduce errors, and enhance the client experience, all while helping your business grow.

Ready to see the difference for yourself? Book a free demo with Marquee Tech today and experience the future of event planning.

‍