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If you run an event or rental business, you know that managing staff schedules can be a nightmare. From last-minute changes and no-shows to tracking work hours and approving timesheets, keeping everything organised is time-consuming and stressful.
Spreadsheets, WhatsApp messages, and manual tracking are outdated—the smartest businesses are now using employee scheduling software to simplify workforce management, reduce admin time, and improve efficiency.
In 2025, event and rental businesses need scheduling software that:
✅ Adapts to last-minute changes in bookings and staff availability.
✅ Links with your event bookings, inventory, and delivery schedules.
✅ Lets staff clock in from anywhere—no expensive punch-in devices required.
✅ Ensures accuracy with automated timesheets and approvals.
We’ve reviewed the top 5 employee scheduling software for event and rental businesses, ranking them based on ease of use, features, and industry relevance. Spoiler alert: Marquee Tech is #1 because it’s built specifically for event rental companies.
💡 Why It’s the Best: Unlike generic scheduling tools, Marquee Tech is purpose-built for event and rental companies. It seamlessly integrates with your CRM, rental inventory, and operations software, keeping your whole team on the same system.
🚀 Say goodbye to spreadsheets and last-minute rota chaos—Marquee Tech makes scheduling effortless.
✔ Build & Share Rotas in Seconds
Easily create schedules for delivery teams, warehouse staff, and on-site crews. Adjust them instantly for last-minute bookings.
✔ Mobile Clock-Ins (No Hardware Needed!)
Staff can clock in from their phones—no need for punch-in machines or extra devices.
✔ Geo-Fencing & Selfie Verification
Ensure staff are in the right place at the right time with GPS tracking and selfie clock-ins.
✔ Smart Approvals for Payroll
Quickly review, approve, and export hours for payroll—no more chasing timesheets.
✔ Integrated with Booking Calendars & Delivery Sheets
No more flipping between different software—Marquee Tech links staff rotas with event bookings, delivery notes, and inventory lists for flawless coordination.
📊 Track Costs & Profitability
See how staff wages compare against revenue to keep your business profitable.
💼 Effortless Admin & Payroll
Automate time tracking and invoicing, so you can spend less time on paperwork and more time running your business.
👉 Best for: Event & rental businesses looking for a one-system solution that links staff scheduling with operations, bookings, and logistics.
🚀 Want to see how it works? Book a free demo here!
Many businesses think that Marquee Tech's employee scheduling module is only for companies using our rental software, but that’s not the case!
💡 Even if you use a different rental management system, you can still take advantage of our time-tracking, clock-in, and rota scheduling features.
✅ Standalone Time Management Solution – Our timesheet module works independently, so even if you use another rental software, you can still benefit from our easy-to-use scheduling tools.
✅ Designed for Any Event Business – Whether you run a marquee hire company, AV rental, catering, or a furniture hire business, our staff scheduling system fits your needs.
✅ Seamless Payroll Exports – Quickly approve timesheets and export them to your payroll system, regardless of what rental software you use.
✅ No Expensive Hardware Required – Unlike other time-tracking solutions that require physical clock-in devices, our system allows staff to clock in via mobile, reducing costs.
🚀 Even if your business uses another rental software, you can still sign up for our time-tracking and scheduling tools today!
👉 Get a free demo of Marquee Tech’s employee scheduling module!
Overview: Deputy is a well-known employee scheduling and workforce management tool. It’s great for managing shifts, tracking hours, and integrating with payroll systems.
✔ AI-powered shift scheduling to match staff availability.
✔ Mobile clock-ins and shift swaps.
✔ Timesheet integration with payroll systems like Xero and QuickBooks.
💡 Where It Falls Short for Event Businesses:
❌ Doesn’t integrate with rental booking systems or delivery logistics.
❌ Not designed for last-minute event changes—works better for fixed schedules.
👉 Best for: Cafes, restaurants, and retail businesses that need a basic shift manager.
Overview: Homebase is a simple employee scheduling software that’s great for small businesses with hourly staff. It helps with rota planning, time tracking, and team communication.
✔ Drag-and-drop shift builder for easy scheduling.
✔ Time tracking & automatic clock-outs.
✔ Built-in messaging for team updates.
💡 Where It Falls Short for Event Businesses:
❌ Not designed for event-based work—works best for fixed shifts.
❌ No integration with event rental software or logistics tools.
👉 Best for: Small teams with fixed schedules and minimal last-minute changes.
Overview: Connecteam is designed for mobile workforces, making it ideal for businesses with on-the-go staff. It offers mobile time tracking, GPS location monitoring, and digital forms.
✔ Mobile-first time tracking & scheduling.
✔ Team chat & task management.
✔ GPS-based clock-ins with location verification.
💡 Where It Falls Short for Event Businesses:
❌ No rental industry-specific features—not linked to bookings or inventory.
❌ Requires manual data entry for event scheduling.
👉 Best for: Companies that need mobile time tracking but don’t require deep rental software integration.
Most scheduling software is built for restaurants, retail, and shift-based businesses. But Marquee Tech is designed for event and rental businesses, making it the best choice for companies needing an all-in-one system that links scheduling with operations, bookings, and logistics.
🚀 Best of all? Even if you don’t use Marquee Tech for rental management, you can still use our time-tracking and scheduling module as a standalone tool!
👉 Try Marquee Tech’s employee scheduling today – book a free demo!
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